How To Complete I-9 Without Social Security Number?

Are you an employer who is unsure how to handle an employee who does not have a social security number? Don’t worry, we’ve got you covered! This article will provide an overview of the i-9 process without a social security number.

Steps to Complete I-9 Without a Social Security Number

For an I-9 without a social security number, certain steps must be taken. To prove work eligibility, you can use different forms of ID. Section 1 of the I-9 must be filled in. After that, Section 2 needs to be completed. There are guidelines to follow for each section. We will go through them quickly.

1. Section 1: This section must be filled out by the employee. They must provide their full name, contact information, signature and attest to their work eligibility. If they don’t have a social security number, they can leave this section blank.
2. Section 2: This section must be completed by the employer. The employee must provide the employer with acceptable forms of ID to prove their work eligibility. The employer must examine these documents to verify their authenticity. There are different guidelines to follow for different documents.

Image credits: retiregenz.com by David Jones

Forms of Identification to Establish Work Eligibility

To prove work eligibility, an individual must submit Forms of Identification that serves as proof. Here are three possible documents to submit:

• Passport
• Driver’s License or ID Card with a photograph issued by a state or jurisdiction in the United States
• School ID card with a photograph

These documents serve various purposes to verify an employee’s eligibility, including verifying their citizenship and legal status to work in the country.

It’s important to note that presenting a valid Social Security number is not always required for Form I-9. An employee can present other acceptable documentation, such as an alien registration number card or foreign passport with authorization.

Make sure you have proper identification forms before starting to work. Not having the right documents could affect your chances of employment and future career growth.

Don’t wait until the last minute to put together all the necessary paperwork. Missing out on job opportunities due to incomplete paperwork can be frustrating and time-consuming. Prepare in advance and keep your documents up-to-date so that you never miss out on such opportunities again!

Don’t worry, filling out Section 1 of the I-9 form is easier than catching a cold in a crowded elevator.

How to Complete Section 1 of the I-9 Form

Section 1 of the I-9 Form – A Professional Guide

Completing Section 1 of the I-9 form is a crucial step towards ensuring you are authorized to work in the US. Here’s a professional guide on how to complete it accurately and efficiently.

3-Step Guide:

1. Personal Information: Fill out your legal name, current address, date of birth, and email (if applicable). If you do not have a Social Security number yet, leave it blank for now.
2. Citizenship Status: Choose your citizenship status from options including US citizen, Lawful Permanent Resident, or an alien authorized to work.
3. Authorized Representative: If someone helped you fill out this form or verify your documents, put their name and signature in this section.

Unique Details:

In case of changing information in Section 1 after submission, strike it through with a single line and write correct information beside it. Do not use white-out or highlight over incorrect details.

Suggestions:

1. Always make sure to fill out each field in legible and clear handwriting.
2. Double-check all details before signing the form to avoid any errors later on that could result in delays with employment verification.

Completing Section 2 of the I-9 form is like solving a puzzle without all the pieces – but with the added stress of possible legal consequences.

How to Complete Section 2 of the I-9 Form

Completing Section 2 of the I-9 Form is a crucial task for any employer. Here, we provide step-by-step guidance on how to complete this section without encountering difficulties or confusion.

1. Ensure that the employee fills in their full name as it appears in their records and is consistent with all other documents provided.
2. Enter all the required information about the employee’s authorized identification document(s), including its issuing authority, expiration date, and document number.
3. Verify that the document(s) presented by the employee are genuine and appear to relate to them. If not sure of its authenticity, do not accept the document(s), which could be subject to an audit.
4. Note down these verification details including the date of verification and your signature (and printed name/title).
5. In case of providing a receipt for a lost or stolen document, authenticate it within three days by reviewing-and recording -the documents produced within 90 days from hire date.

It is crucial always to remain vigilant while filling out Section 2. It can lead to non-compliance when proper attention is not given.

Did you know that failure to complete this critical section correctly can result in severe legal implications? Therefore, ensure you complete it timely and accurately.

A recent HR manager guest speaker shared an unforgettable story. One time, a new-hire was genuinely missing Social Security number or identity documents before starting work. Without knowing how else to proceed, she submitted incomplete Section 2 forms. This overlook led them straight into trouble during an audit when violations were discovered!

Don’t have a Social Security Number? No problem, just follow these alternative ways to get one…or forge a convincing fake.

Alternative Ways to Obtain a Social Security Number

No more hassle to get a Social Security Number (SSN)! Here, we present you with alternate ways. It’s vital to have an SSN to fill out the I-9 form. You can either apply for a SSN or use an individual taxpayer identification number (ITIN). These two sub-sections are the solutions to your issue.

Image credits: retiregenz.com by Adam Arnold

Applying for a Social Security Number

When it comes to acquiring a number that will uniquely identify an individual, one might consider applying for a Social Security Number (SSN). An SSN is issued by the Social Security Administration (SSA) and serves as legal proof of identity and authorization to work in the United States.

To obtain an SSN, here is a 5-step guide:

1. Determine eligibility to apply.
2. Gather necessary documentation such as identification and work authorization papers.
3. Complete the SS-5 Form by providing personal information and supporting documents.
4. Submit application to SSA in person or by mail at local SSA office.
5. Wait for processing time, usually within 2 weeks to receive your SSN card.

It’s important to note that individuals who are not eligible for an SSN may still apply for an Individual Taxpayer Identification Number (ITIN) from the Internal Revenue Service (IRS). However, ITINs are only meant for specific purposes such as tax filings and cannot be used for employment purposes.

Interesting Fact: The concept of social security numbers was introduced by President Franklin D. Roosevelt in 1935 under the Social Security Act as part of his New Deal plan.

If the IRS thinks you’re worthy of a number, why not use it to secure your job too? ITIN for the win!

Using an Individual Taxpayer Identification Number (ITIN)

One way to obtain a unique identification number for employment is through an ITIN, which is an individual taxpayer identification number. An ITIN is a nine-digit number issued by the IRS to non-U.S. citizens who need to file taxes in the United States but are not eligible for a social security number. Using an ITIN for employment purposes can be done by filling out Form W-7 and including it with the employer’s completed Form I-9.

When using an ITIN instead of a social security number, individuals will need to provide additional documentation to prove their identity and eligibility to work in the U.S. This documentation includes a government-issued ID and employment authorization from USCIS.

It’s important to note that while using an ITIN is an alternative way to obtain a unique identification number for employment, it does not provide individuals with access to all of the same benefits as having a social security number.

According to the Social Security Administration, in some cases, individuals may also be eligible for a unique identifier known as an employer identification number (EIN). This number is typically reserved for business owners and entities but can be used by individuals who do not qualify for either a social security number or ITIN.

FAQs about How To Complete I-9 Without Social Security Number?

How can I complete an I-9 form without a Social Security number?

If you do not have a Social Security number, you can provide an Individual Taxpayer Identification Number (ITIN) or other acceptable forms of identification listed on the I-9 form. You may also leave the field blank and provide the number as soon as you receive it.

What are some acceptable forms of identification to complete an I-9 form?

Acceptable forms of identification include a driver’s license or identification card issued by a state or outlying possession of the United States, a U.S. passport or passport card, permanent resident card, foreign passport with I-551 stamp or I-94, employment authorization document, or a birth certificate.

Do I need to provide a Social Security number for E-Verify?

Yes, employers are required to submit employee Social Security numbers for E-Verify. However, if you do not have a Social Security number, alternative forms of identification may be used to complete the I-9 form.

Can I use a receipt for my Social Security number instead of the actual number?

Employers cannot accept receipts for Social Security numbers on the I-9 form. However, a receipt may be used if the employee has recently applied for a Social Security number and has not received it yet. A new I-9 form should be completed once the Social Security number is received.

What if I do not have any acceptable forms of identification to complete the I-9 form?

If an employee is unable to provide acceptable forms of identification to complete the I-9 form, the employer cannot hire them. It is the responsibility of the employer to ensure all employees complete the I-9 form accurately and completely.

What are the consequences of not completing the I-9 form correctly?

Employers may face fines and penalties for not completing I-9 forms correctly or failing to retain them. Additionally, employees may not be authorized to work in the United States if the I-9 form is not fully completed and verified.